Yale NUS College

• Create a reservation on https://camelot.yale-nus.edu.sg
• Proceed to the Library Level 1 to pick up your equipment from the Office of Educational Resources and Technology after your reservation has been approved.
• Contact Adi in the Arts and Media department (6601 5123) during weekday office hours if there are any pressing issues with A/V.

Please refer to the Booking Spaces.

• Student organisations may hold self-care/welfare events such as study breaks, hangouts, exco appreciation meals, etc.
• If anything falls outside of this scope, please seek approval from Dean of Students Office / the Manager of Student Organisations four weeks prior.

Most student organisation events are considered “Business As Usual” unless it is large-scale, involves external partners, receives external sponsorship and/or collects registration fees. Please refer to the full policy here.

Please refer to Yale-NUS Library’s Guidelines for Public Screening of films on-campus (outside of classroom setting).

The full guide to student organisation funding policies can be found here.

Please refer to the Community Initiative Funding.

• Please send the sponsorship letter and list of organisations you intend to approach to Petrina Loh, Senior Manager of Student Organisations, for approval prior to approaching the organisations.
• More information here, under Solicitation of Donations.

• Please refer to the Payments & Claims website.
• All expenses must correspond to an event in Halcyon Hub.
• Your student organisation’s Treasurer must log the expense into Halcyon Hub.

• Please use OANDA Currency Converter for conversion. Use the date on which the expense was incurred and attach the screenshot to the RFP.
• Alternatively, the expense will be converted using the SAP system exchange rates.

Only under special circumstances. For more information, please approach Petrina Loh, Senior Manager of Student Organisations.

• Please seek approval from the DOS Office by contacting Petrina Loh, Senior Manager of Student Organisations. Submit a request with the speaker’s background, why you would like them to speak at your event, and a quotation.
• A maximum honorarium of $500 may be granted.

• Approach Marilyn Tan at the DOS Office and request for a Corporate Gift form. Complete the form and collect the items (subject to availability).
• Payment will be made from your student organisation budget. No cash payment will be accepted.
• Your student organisation’s Treasurer must log the expense into Halcyon Hub.

• Please approach Public Affairs (publicaffairs@yale-nus.edu.sg) for approval at least 1 week before producing and distributing publicity materials or collaterals with the Yale-NUS wordmark or the College’s name.
• More information here, under Use of Yale-NUS Word Mark and Logo.

• Before printing, label your document as “StudentOrg_PurposeforPrinting” e.g. “TheFifthWall_MusicalTryoutsPoster”
• Print out your printing log from this website, log in using EXXXXXXX and password.  https://print.yale-nus.edu.sg:9192/user
• Bring the printed log sheet and fill out a RFP to submit to Marilyn Tan at DOS.
• Student organisations can spend up to $30 per semester on printing from their allocated budget.

• Please ensure that your food vendors has a valid NEA License.
• Limits for student events:
  • Breakfast, snacks, or tea: No more than $10/student
  • Lunch: No more than $15/student
  • Dinner: No more than $20/student

• Only for large-scale events with DOS approval
• You can approach these 3 bus vendors that Yale-NUS often uses for a quote: charter@woodlandstransport.com.sg, enquiry@azbus.com.sg, enquiries@cnatransport.com

• Request for a WordPress site at https://commons.yale-nus.edu.sg/.
• Funding will not be provided for external domains, websites, or advertisements.

• Please write to Petrina Loh, Senior Manager of Student Organisations, with the following information:
  • Student Organisation Display Name
  • Student Owner’s Name
  • Student Owner’s NUSNET ID
  • Student Owner’s Matric Card Number
  • Proposed Email Address (XXX@yale-nus.edu.sg)

Please refer to the Student Organisation Guidelines.