Creating and building new student organisations is an exciting opportunity for Yale-NUS students, and the Dean of Students’ office is here to help ensure the process is both clearly communicated and in the best interest of the community. Proposals for new student organisations are reviewed in September, November and February, which provides you time to reflect on the goals and structure of the group while seeking advice and feedback from faculty, staff, and other students. You may find it helpful to consider the following questions:
If any student wants to discuss a proposed group before beginning the process, email the Dean of Students Office to set up an initial meeting. A detailed description of the recognition process is available here. The principles for Recognition, as ratified by Student Government, can be found here: Principles for Recognition.
Groups must submit the following four documents as part of the Proposal Package:
Proposals for new student organisations are due to the Dean of Student’s office by 1st September, 1st November, 1st February.
All materials should be submitted via Orgsync
Late submissions will not be reviewed until the next review cycle.
Potential groups are encouraged to seek advice and feedback from Dean’s Fellows, potential staff/faculty advisors, and student groups from other schools as they develop the Proposal Package. The more detailed and well-developed the proposal is, the more likely it is that the group will gain recognition and receive funding from the Dean of Students’ Office.
The Student Government will make decisions regarding the recognition of new groups based on the proposals submitted. Incomplete proposals will not be reviewed. If the committee determines that more information is needed before a decision can be made, the Student Organisations Manager will contact you with details. If the committee determines to NOT recognise a proposed student group, the Student Organisations Manager will contact you to arrange a meeting to discuss the decision. Groups who fail to gain recognition may re-submit a Proposal Package in the future.
Students will be notified of the decision within 2 weeks of the proposal due dates (1st September, 1st November, 1st February).
Once the Student Government decides to recognise a potential group, the committee will also determine how much funding to allocate to the group for the remainder of the school year. These decisions are made consecutively, so only groups that gain recognition will receive a budget from the Dean of Students’ Office.
Newly recognised groups must schedule a meeting with the Student Organisations Manager in the Dean of Students’ Office to discuss their group’s budget and the relevant policies/procedures for new student organisations.
Near the end of the academic year, all official student organisations undergo the Renewal of Recognition process as they change leadership, close the financial books, and look ahead to next year. The Renewal of Recognition process not only keeps the Student Government and Dean of Students Office updated on these changes, but also provides student organisations an opportunity to reflect on their own accomplishments and growth.
1. By end of Semester 2 Recess Week (this year, 4th March 2018), submit the following documents:
2. By 30th April, submit the following documents:
Student Organisations that fail to submit by these deadlines will have no operating budget for the following year and will lose their recognition status.