Student Organisation Policies

Use of Yale-NUS wordmark and mascot

  • The official Yale-NUS wordmark, mascot and fonts may only be used by recognised student organisations for relevant promotional materials and organisation-specific merchandise, unless permission is granted by the College.
  • All students are expected to adhere to the proper protocols for colour, design, and style when using the Yale-NUS wordmark, mascot, and/or fonts for any reason. Please contact Public Affairs to request for a permission form and approval.
  • Students may not use the Yale-NUS wordmark, mascot, or fonts for any unsanctioned events or activities.

Publicity of events and activities

  • Posters can be put up inside RC elevators (see above) and only on the doors of butteries and Common Lounges. Posters should NOT be put up in non-RC elevators.
  • Any posters, signage or artwork that are put up in the common areas (e.g. walls, pillars, door, gates) outside designated notice boards will be removed.
  • Non-marking blue or white tack must be used to adhere posters.
  • All publicity needs to have either an individual student name or registered group name attached to it. Anonymous posters will be removed.
  • Posters may not promote the use of illegal substances.
  • Students must follow NUS guidelines for publicity materials when posters or flyers are put up in NUS facilities (including University Town).

 Collection and usage of student data

  • In accordance with the Personal Data Protection Act (PDPA), student organisations at Yale-NUS College are expected to inform all individuals of the purpose for the collection, use and disclosure of their personal data before collection or any purpose for the use of disclosure of personal data which has not been provided before such use or disclosure of personal data.
  • Student organisations’ collection, use, and disclosure of personal data are solely limited to the purpose(s) for which notifications have been made to the individuals concerned.
  • Student organisations should seek to provide timely, clear, and easily accessible notifications regarding the collection, use, and disclosure of personal data.
  • An incorrect collection, use, or disclosure of personal data (including but not limited to sending an individual’s data to the wrong person, allowing unauthorised person to access personal data, or sending information for a purpose for which the individual was not informed of previously) may result in disciplinary action by the College.

Conflict of Interest

  • All recognised student organisations may not act as a vendor, sales agent, or in any way establish a business enterprise in Residential Colleges which interferes with the normal use of the facility or is not congruent with the educational purpose of the College.

 Free Speech and Non-Discrimination

  • The College values the diversity of perspectives and experiences among its faculty, staff and students. Events hosted by student organisations must adhere to the Yale-NUS Core Statement on Free Speech and Non-Discrimination. Partisan political campaigning and fund-raising are not permitted on campus.

Invitation of guest speakers

  • Student organisations are permitted to invite, on behalf of Yale-NUS College, guests to speak on campus for student organisation activities and events.
  • Student organisations must consult with their advisor and the Dean of Students Office prior to extending an invitation to an external speaker. Invitations for high profile speakers must be approved by the Dean of Students’ Office prior to any communication with the speaker. High profile speakers include, but are not limited to, senior government officials, senior NUS or Yale University administrators, and international public figures.
  • Guest speakers must adhere to the Yale-NUS Core Statement on Free Speech and Non-Discrimination.
  • Students must seek approval from the Dean of Students Office for any speaking fees and/or honorariums (including gifts) provided to external speakers.

Solicitation of sponsorships 

  • Student Organisations must receive permission from the Dean of Students Office and Development Office prior to seeking funding or sponsorships from any external organisations, including companies, charities, non-profit groups, or foundations.
  • Funds received by student organisations must be promptly reported to the College.
  • Students must disclose to sponsors that all sponsorships are reported to and managed by the College.
  • Students must offer to issue receipts to any sponsor as acknowledgement of the sponsorship. For further information regarding receipts and sponsorships, please contact the Dean of Students’ Office.

 Copyrights

  • Student organisations intending to use any protected, copyrighted material should first seek permission (often in the form of licenses) prior to reproducing the work of others.
  • Copyrighted works include, but are not limited to, literary works, dramatic works (i.e. scripts for films), musical works, artistic works (i.e. photographs), published editions of other works, and sound recordings. Yale-NUS College expects all students and student organisations to comply with Singapore copyright laws and ensure that the proper licenses have been secured.
  • Some works are precluded from copyright laws if they qualify as “fair dealing” exceptions. Student organisations should refer to the Intellectual Property Office of Singapore for more information. When using such work, students must provide sufficient acknowledgment and credit to the original creators of the work.
  • All movie screenings on-campus must adhere to the Guidelines for Public Screening of films on-campus (outside of classroom setting). For further information regarding copyrights for movie screenings, please contact the Dean of Students’ Office and Yale-NUS Library.

Membership fees

  • All recognised student organisations, irrespective of their budgets, are prohibited from assessing any membership or initiation fees to Yale-NUS students as a condition for membership in the organisation.

 

Policies for student organisations will be updated throughout the year. Please contact the Dean of Students Office with any questions.