Please refer to the funding guidelines for information on student organisation funding policies.
|Payment and claims for||Submission Deadline|
|Semester 1||1 December|
|Semester 2||2 May|
All expenses must be claimed within the same semester they were incurred.
If you choose any of these payment methods: Request for Payment (RFP), Invoices, and Purchase Requisition,
any new vendor who has not worked with Yale-NUS College or NUS previously will need to fill in the Vendor Creation Form below.For individual vendor For entity or company
If the vendor is an entity – and payment is made via bank transfer / or if the vendor is an individual vendor, they will have to provide the Pre-printed bank deposit slip/ bank statement/ bank letter (only Payee Name and Account Number is required) (for T/T payment).
Any purchase above $5000 to a single vendor requires a Purchase Requisition (PR) financial process
at least 1 month before the event
If a student or student organisation has challenges meeting the 30-days or semester deadlines, please contact Petrina Loh, the Senior Manager of Student Organisations in advance.
Vendors can bill the student organisation through an invoice. NUS has a standard payment term of 30-days credit for all vendors.
Invoice(s) must be made attention to:
Student’s address in residential college
Attn: <Name of student organisation/event>, <name of student>
Essential Parts of the Invoice
Online purchases can be made using a corporate card and is subject to the availability of the card’s credit limit. Please email Petrina Loh, the Senior Manager of Student Organisations to indicate the purpose of purchase, estimated amount, and WBS to be charged to. Please meet the cardholder in person to make the purchase.
Any purchases above $5,000 requires a procurement process that takes at least 1 month to process, and usually goes through a few edits before submission for approval. Please contact Petrina Loh, the Senior Manager for Student Organisations at least 1 month prior for any intention of spending $5,000 and above.